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Corporate Recordkeeping
Keeping up with Corporate Formalities
 Proper operation of a corporation can make the difference between having a fortress-like shelter or a precariously balanced “house of cards”. If you are operating a Nevada corporation, you might want to review this checklist to determine for yourself which you are building:
- Read and understand the Articles of Incorporation and Bylaws and act accordingly.
- Read the governing law for the corporation: Nevada Revised Statutes (NRS), Chapter 78.
- Include reports of officers and committees in the corporate records.
- Record all major decisions of Directors in corporate resolutions or meeting minutes.
- Document contracts, even (perhaps especially) verbal ones, within the corporate records.
- Correctly handle and document corporate loans, making interest payments as required.
- Properly maintain the corporation’s books and accounting records.
- Whenever signing on behalf of the corporation, indicate title; do not sign personally or you may forego the inherent liability protection normally afforded by Nevada’s statutes.
Additionally, if stock is issued:
- Hold annual meetings of stockholders.
- All actions of stockholders must be done by vote and duly recorded.
- Give proper notice or use appropriate waiver of notice (usually specified in the Bylaws) for stockholders’ meetings.
- Elect directors as necessary; conduct business in appropriate meetings, duly recorded.
- Hold regular meetings of the Board of Directors, at least annually.
- Give proper notice or use appropriate waiver of notice (usually specified in the Bylaws) for directors’ meetings.
- Elect officers and conduct other business as specified in the Articles of Incorporation and the corporation’s Bylaws.
- Record proper minutes of such meetings.
- Maintain the stock ledger properly.
IF ALL THIS SEEMS LIKE A BIT MUCH TO YOU, YOU SHOULD CONSIDER OUR CORPORATE RECORDKEEPING SERVICE. OTHERWISE, THE CORPORATE SHELTER YOU THOUGHT YOU HAD COULD FALL APART THE MOMENT IT IS ATTACKED. IF YOU ARE CONCERNED, PLEASE CALL CUSTOMER SERVICE IMMEDIATELY: (702) 870-5351.
We will review this checklist with you and will probably recommend that you take advantage of Budget’s AUTOMATED CORPORATE RECORDKEEPING SERVICE. You may order recordkeeping service either by clicking on the “Order Form” button below (a printable order form) or by clicking on the “Order” button in the main navigational links (to order online).
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